Terms and Conditions

Fees

The fee for each event will include one delegate place at the conference, refreshments, lunch (offered on whole conference days only) and any relevant documentation.  No delegate will be able to gain admittance to the conference unless payment of the fee has been received.

Earlier registration is encouraged through the use of a tiered fee schedule which increases as an event comes closer. If registration rates are not paid in full before the next rate increase date a fee increase to the next tier will be applied and you will be invoiced for this increased amount.

Within 48 hours of receipt of your registration and payment, you should be issued with a confirmation email. If you do not receive an email within this time frame, please contact us, agent  or the registration office.

Non-paying delegates are those delegates who are nominated by sponsors, or are invited speakers or media persons or other persons identified by UCUK at its discretion. Or those attending the FREE events.

Cancellations

Cancellations of delegate places and meeting spaces received by the registration office prior to 28 days before the commencement of the conference will be subject to a cancellation fee of 10% of the applicable registration fee.  Cancellations received between 28 days and 7 days before the commencement of the conference will attract a cancellation fee of 50%.  Cancellations received less than 7 days before the commencement of the conference will attract a cancellation fee of 100%.

Cancellations of optional extra functions received by the registration office prior to 56 days before the commencement of the conference will be subject to a cancellation fee of 30% of the applicable registration fee.  Cancellations received between 28 days and 7 days before the commencement of the conference will attract a cancellation fee of 50%.  Cancellations received less than 7 days before the commencement of the conference will attract a cancellation fee of 100%.

Visas and Travel

To find out whether you require a visa please check the UK Border Agency website which can be accessed at: http://www.ukba.homeoffice.gov.uk/visas-immigration/do-you-need-a-visa/.

It is highly recommended that you apply for your visa in good time prior to the conference as the British Visa system can be slow. If you require an international invitation letter for visa purposes please send us an email.

It is the sole responsibility of delegates to ensure that they understand any visa requirements for entering the United Kingodm. Failure to be granted a visa does not constitute a valid reason for cancelling a delegate ticket without the normal cancellation fees being applied. And the fee is non-refundable on this basis.

Delegates are responsible for their own travel and accommodation arrangements and costs. Check the visitors information for our recommended hotels.

Substitutions

Substitutions may be made, in advance or at the event with proper documentation. Proper documentation consists of a letter on company stationery displaying the name of the original delegate and the person who will be attending in his or her place.

Suitcasing

Suitcasing is the practice of actively soliciting attendees of a tradeshow or an event for business onsite without being a sponsor or exhibitor for instance by handling out flyers in hallways, leaving printed material on tables. For the benefit of delegates and the exhibitors supporting the event the only legitimate space to undertake soliciting for business is within an exhibition space. Attendees observed undertaking suitcasing will be removed from the event with no recourse.

Data Scraping

A comprehensive Event and Meeting App is provided for the use of Delegates. This allows delegates to communicate with each other during the event. It is prohibited to data scrape from the App. Data scraping is a technique in which a computer programme extracts data from human-readable output coming from another programme.

Event Content

In certain circumstances it may be necessary for UCUK (The Promota Africa)  its sole discretion to alter the content, venue, themes, programme, speakers, moderators or timing of an Event. You acknowledge and agree that UCUK (The Promota Africa Ltd) reserves the right to change any and all aspects of the event at any time including the programme, venue and time.

Conference Organisers

By registering as a delegate you agree that you will not solicit delegates for a future conference during this event.

Image Capture

By registering as a delegate, attendees acknowledge and consent to their name, job title, company name and photograph, film or recording being published on the UCUK or its partners, affiliated websites, related promotional material in perpetuity and on the UCUK Event and Meeting App without further approval from you or payment to you. Personal data supplied is subject to relevant Data Protection legislation and other applicable data protection laws. The information supplied by you may be used for direct marketing purposes.

Speakers

Views expressed by speakers are their own. UCUK cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.

Insurance

It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. UCUK cannot be held liable for any loss, liability or damage to personal property or health.

Force Majeure

If the conference is cancelled for any reason, except in the case of a force majeure (including but not limited to any act of terrorism, war, riot, civil commotion, compliance with any law or governmental order, fire, flood, inaccessibility to venue, storm or adverse weather strikes, lock-outs or other industrial disputes, delay in transit, power failure, postal delay), a full refund will be made.

Others

You agree not to sell, trade or share your code or badge without prior approval from UCUK.

Delegates are responsible for ensuring that any food or drink eaten or drunk at the venue complies with any personal dietary restriction, food intolerance or food allergy that they may have.

UCUK shall not be liable to you for any direct, indirect or consequential losses or damages (including but not limited to loss of profits) whether arising in connection with this Agreement, even if you have been advised of the possibility of such loss or damage.